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Classification: General
54
committee shall delegate administrative responsibility for such function to the executive
management of the Company.
COMMUNICATIONS
126.
Communications to the Company
(1)
Subject to the Statutes and except where otherwise expressly stated in these articles, any
document or information to be sent or supplied to the Company (whether or not such
document or information is required or authorised under the Statutes) shall be in hard
copy form or, subject to paragraph (2), be sent or supplied in electronic form or by means
of a website.
(2)
Subject to the Statutes, a document or information may be given to the Company in
electronic form only if it is given in such form and manner and to such address as may
have been specified by the board from time to time for the receipt of documents in
electronic form. The board may prescribe such procedures as it thinks fit for verifying the
authenticity or integrity of any such document or information given to it in electronic form.
(3)
A communication sent to the Company by electronic means shall not be treated as
received by the Company if it is rejected by computer virus protection arrangements.
127.
Communications by the Company
(1)
A document or information may be sent or supplied in hard copy form by the Company to
any member either personally or by sending or supplying it by post addressed to the
member at his registered address or by leaving it at that address.
(2)
Subject to the Statutes, a document or information may be sent or supplied by the
Company in electronic form to any member who has agreed (generally or specifically and
whether prior to or after the adoption of these articles) that a document or information
may be sent or supplied in electronic form and has not revoked that agreement. Where a
document or information is sent or supplied by electronic means, it may only be sent or
supplied to an address specified for that purpose by the member (which includes any
address specified by a member prior to the adoption of these articles).
(3)
A document or information may be sent or supplied by the Company to a member by being
made available on a website if the member has agreed (generally or specifically), or
pursuant to paragraph (7) below is deemed to have agreed, that documents or information
can be sent or supplied to the member in that form and has not revoked such agreement.
(4)
A document or information sent or supplied by means of a website must be made available
in a form, and by a means, that the Company reasonably considers will enable the
recipient: (i) to read it, and (ii) to retain a copy of it. For this purpose, a document or
information can be read only if: (i) it can be read with the naked eye, or (ii) to the extent
that it consists of images (for example photographs) it can be seen with the naked eye.
(5)
If a document or information is sent or supplied by means of a website, the Company must
notify the intended recipient of: (i) the presence of the document or information on the
website, (ii) the address of the website, (iii) the place on the website where it may be
accessed, and (iv) how to access the document or information.
(6)
Any document or information made available on a website will be maintained on the
website for the period of 28 days beginning with the date on which notification is given
under paragraph (5) above, or such shorter period as may be decided by the board. A
failure to make a document or information available on a website throughout the period
mentioned in this paragraph (6) shall be disregarded if: (i) it is made available on the
website for part of that period, and (ii) the failure to make it available throughout that
period is wholly attributable to circumstances that it would not be reasonable for the
Company to prevent or avoid.